From the Blue Application Bar:

 

Clicking on Accounting in the blue application bar will open the Accounting dashboard.

 

If you select Taxes from the drop down menu you will open the following screen

 

 

You can create new taxes from this screen and make changes to existing taxes.

To create a new tax you would enter on Tax name, enter in the Name for that tax and click Add.

The following screen will open.

 

You will enter the following information for a new Tax template.

• Tax name
• Tax amount for 13% tax enter 0.13
• QB Tax code (this is a QuickBooks tax code and is Optional)

 

You would then click on  

If you return to the Main Tax screen you will now see your new tax in the list of taxes.

 

If you are required to adjust the tax based on Government changes to the tax rate you will make that adjustment here under Tax amount.

 

Select ITEMS from the drop down menu under Accounting.

 

From here you can:

• Add a product or service you are selling
• Add an accounting items like shipping or handling

 

The following screen will show

 

From here you can add a new item by clicking on “Add A New Product” and selecting Create a new product or by selecting the + sign at the top of this screen.

On the first screen you will have to select if the item will be a product or service you are selling or an accounting item like shipping or handling.

 

If it is a Product or Service you are selling you will select a product or service I am selling and the following screen will open:

 

 

You will enter in the information based on your item. You can add the following items:

• Category (you can set up your own categories
• Product or Service name
• SKU for the item
• QB (QuickBooks) Account Name
• Description
• Slug (SEO) you can auto generate a safe URL that is SEO Friendly.    
• Meta Title (SEO)  
• Set the type of item Physical product, digital product service etc.
• Set the Status (Active, Inactive, Archived)
• Enter a Retail Price
• Select the tax code
• You can Assign Engagement Points
• Track inventory
• Choose an image file to attach to this product

 

You can either create the product at this point by selecting Create at the bottom of the page or you can Add Attributes.

You will move to the lower part of the screen to Add Attributes.

 

You have the option of selecting “This item has multiple options which will open Item Option and Products below Item Type Attributes.

 

To Add an Attribute click on that button. The following window will open.

 

 

You will add:

• Name
• Select Type from the drop down

 

Then select Add this item, or select Cancel to return to previous page

To Add Options you will select the Add Option button and the following window will open.

 

 

You will enter in the following information:

• Option Name (e.g. color)
• Show as you will choose from the drop down
• Display Type you will choose from the drop down

 

You have the choice of adding a feature image then you will click on Add, or select Cancel to return to the previous page.

 

 

If you select and accounting item the following screen will open.

 

 

You will fill in the following information:

• Category
• Name
• These are: you will select from the drop down (Shipping, Refund/Restock Fee, Handling Fee)
• Status: you will select from the drop down (Active, Disabled, Archived)
• QB Account Name: (can be filled in if you use QuickBooks
• Description

 

Once the information is entered you can select Create.

 

Once your items are created you can view all items from the main page.

Here you can:

• Change the Status by clicking on the drop down.
• Select individual items to review and make changes

 

 

To review and add categories you will select Manage Categories from the menu at the top of this screen.

You will see the following screen.

Here you will see the Categories.

From this screen you can:

• Review categories
• Select individual categories and make changes
• See how many items are in each category
• And Create New Categories

 

If you click on a category a small screen will open:

• You can delete the category
• Edit the name of the category

 

If you select CREATE CATEGORY a small screen will open where you can enter the Name of that category and select Create.

 

When you select invoices from the drop down in the Accounting menu the following page will open:

Here you can:

• Browse invoices that are in your systems (By All invoices, Pending invoices, and Paid invoices)
• Delete selected invoices
• Review AR AGING REPORT
• Edit Invoices
• Create new invoices

 

You can browse the invoices in different ways by changing the Filter By at the top of the page to:

• All invoices
• Pending Invoices
• Paid Invoices

 

You can Sort the invoices by clicking on the individual options above the invoices.

• Invoice number (ascending and descending)
• Company (will sort alphabetically)
• Contacts ( will sort alphabetically)
• Status (paid, unpaid)
• Description (if there is a description)
• Date
• Amount owing

 

You can delete an invoice by clicking on the box beside the invoice number. This will add a checkmark and then click delete selected.

 

 

To edit an invoice you will click on the invoice number. This will open the invoice so you can:

• View detailed information
• Email invoices
• Download PDF
• Make a Payment
• Issue Refund

 

When you click on the invoice number shown you will see invoice detail like the example below:

You can make changes and then click Save Invoice or you can delete the invoice. This example is a paid Invoice.

 

 

With this example you have the option to Issue a Refund, Make Payment or Save Invoice on the screen. If this was an unpaid invoice it would only show Make Payment and Save Invoice.

You can make a Payment on an invoice by Selecting Make a Payment at the bottom of the page. You can also access Make Payment from the Accounting drop down menu by selecting Payments & Refunds.

 

 

Select Make Payment. The following screen will open.

 

 

Here you will:

• Enter the amount of payment
• Select the Method of payment from the drop down.
• When complete select Make Payment

 

Your invoice will now show as paid on the main page as paid.

 

To issue a refund you would select a paid invoice. You would then select Issue Refund at the bottom of the page. You can also access the screen by selecting Payments & Refunds

 

 

The following screen will now open.

 

 

Based on your individual association you will determine how your refunds will work.

You can:

• Set an automatic reduction on refunds
• Refund Type can be manual or Use Gateway
• You can refund All items or Selected items
• You can created a restocking fee for refunds
• You will select the reason for the refund and you can add notes

 

Once all the information has been added you will select Process Refund.

To email an invoice you will select Email Invoice at the top of the page, the following window will open.

 

 

 Enter the following information:

• Recipient (valid email address)
• Subject
• Body

 

Note:  Recipient, subject and Body are required in order to send this email

To download a PDF file of the invoice you will select Download PDF at the top of the page. When you select this the PDF file will show at the bottom of the screen (as shown below).

 

 

You can then click on that PDF file to open it.

 

If you select AR Aging Report from the main accounting screen you will see a list on screen of all invoices based on age as shown below. Note, if you have set payment terms where the number of days due is greater than 0, the invoice will appear in the column relative to the number set. For example, terms of 30 days would not appear in the 30 < days < 60 column until 60 days had passed.

 

Select Payments & Refunds from the drop down menu on the Accounting tab. The Transaction Results screen will now open and you will see the following screen.

Here you can select the invoice number and then follow the instruction on Page 41 and 42.

 

Select Coupons & Discounts from the drop down on the Accounting tab. The following screen with open.

From here you can:

• Create New Coupons
• Review Active Coupons
• Review Archived Coupons

 

To create a new coupon you will click on the New Coupon icon at the top right corner of the coupon and discount screen.

When you click on Create Coupon the Edit Coupon window will open.

Fill in the information required by your organization.

• Name
• Code (determined by your organization)
• Description
• Active (click on the box to ensure it is active)
• Quantity
• Start Date
• End Date
• Type
• Percentage amount

 

From Edit coupons you can:

 

• Make changes to the information
• Activate and deactivate a coupon
• Delete coupons

 

If you click on the Accounting Tab in the Menu you can access different functions from the main page. You will see the Transaction History window open.

Icons are as follows from Left to Right:

• New Contact
• Create an Invoice
• Send E-Blast
• Manage Groups

 

Please refer to the individual section for how to use these functions.

 

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